CAWS Board Member Job Descriptions

Responsibilities of All Board Members

All Board Members should:
  • Be experienced in the understanding of IB Program Standards and Practices
  • Attend at least 2 of 3 annual board meetings
  • Contact local schools to promote CAWS events and build relationships with CAWS
  • Assist at CAWS events
  • Serve on ad hoc committees and complete action plan items as needed outside of
    scheduled board meetings
  • Each member of the Board is expected to dedicate a minimum of 8-10 hours per quarter
    to board-related duties and CAWS responsibilities outside of scheduled board meetings
  • Vote on board motions
  • Engage in timely communication with all board members
  • Communicate information to member schools within your region:
    ○ Events
    ○ Legislative action
    ○ CAWS’ mission, vision, and goals
    ○ CAWS’ services
  • When a board member’s term expires or they resign, commit to helping onboard the
    replacing board member.
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Board Member Descriptions
President:
  • Represents CAWS to IBO and other groups
  • Attends the IB Global Conference and the Association’s meeting
  • Plans and organizes board meeting agendas in collaboration with board members and the
    executive director
  • Takes a leadership role for CAWS board goals and initiatives
  • Leads closed session meetings, including contractor reviews
  • Respects all board decisions with members and contractors
  • Runs business meetings at CAWS seminars and events
  • Implements policies and procedures
  • Ensure alignment with the organization’s mission, vision, and strategic goals.
 
Vice President:
  • Fulfills responsibilities for President when in abstention
  • Assists President in developing goals, objectives, priorities, and board agendas
  • Parliamentarian role during meetings
  • Monitors progress, compliance, and parliamentary procedure of ad hoc committees
  • Tracks information on Board Member terms (start, end, expiration) and updates the board
      regularly at board meetings
  • Supports the secretary in the annual Document Review
  • Fulfill all responsibilities outlined in the general board member description, including
    supporting the organization's mission and actively participating in board activities

Past President:
Assists in the Presidential transition
  • Participates in recruitment of new board members
  • Works with Executive Director to conduct onboarding of new members
  • Advises executive board members and other board members, offering historical context
    and institutional knowledge
 
Secretary:
  • Takes accurate notes and minutes at Board meetings and closed session meetings
  • Archives minutes and CAWS documents on the website
  • Distributes minutes for approval in a timely fashion
  • Manages and updates the CAWS Data File, sharing changes with the board
  • Oversees annual Document Review (Constitution, by-laws, job descriptions) with support
    from the Vice President

Treasurer:
Conducts monthly oversight of online banking system
  • Delivers annual Treasurer’s report and budget at business meeting
  • Oversees Financial Director, investments, audits, and tax documentation
  • Works with the FD to update the board on the tax status of the association
  • Meets quarterly with Executive Director and Financial Director to review health of all
    CAWS accounts, financial status, and legal documentation
 
PYP, MYP, and DP Reps:
  • Advises Board on PYP, MYP, and DP advocacy
  • Serve as resource for PYP/MYP/DP programmes throughout the state
  • Fulfill all responsibilities outlined in the general board member description, including
    supporting the organization’s mission and actively participating in board activities.

Administrative Rep:
  • Advises Board on the role of administration in supporting IB programmes and the
    association
  • Serve as resource for IB administrators throughout the state
  • Fulfill all responsibilities outlined in the general board member description, including
     supporting the organization’s mission and actively participating in board activities.